Field Description of the grid in case Invoice is for 'Sale' and 'Service' -

Sales Item Code:

Displays the Code of the Sales Items belonging to the selected OAF(s).

 

Sales Item Name:

Displays the Name of the Sales Item Code for your reference.

 

Internal Item Code:

Displays the Internal Code of the Sales Item for your reference.

 

Internal Item Name:

Displays the Name of the Internal Item Code for your reference.

 

OAF Ref:

Displays the OAF Reference to which the Sales Item belongs to in the format of Year/Group/Site/Number.

 

ION Ref:

Displays the Reference of Internal Order Number of the OAF for your reference.

 

Order Qty:

Displays the Quantity of Sales Item ordered in the OAF for your reference.

 

Ord. Rate(Discounted):

Automatically displays the discounted Rate of the Item as mentioned in its Internal Order for your reference.

 

Max Inv Qty:

Displays the maximum Quantity of Invoice that can be entered for the Sales Item for your reference. It is automatically calculated as 'Order Qty' - (sum of Invoice Quantity raised till now)

 

Max Inv Value:

Automatically calculates and displays the maximum value of Invoice that can be raised as 'Max Inv Qty' * ('Ord. Rate' OR 'Assessable Rate') whichever is more

 

Invoice Qty:

(Type : Numeric, Length : 9.4)

Denotes the Quantity of Invoice for the Sales Item.

 

In case the Item is a Service Item, press <ENTER> on the field. Now enter the Invoice Quantity of the Service Item. Press <ENTER> again. The entered quantity can NOT be more than 'Max. Inv Qty'.

 

In case the Item does NOT maintain Serial No / Batch No / Inward Batch No,CollapsedRead more...
In case the Item requires Serial No / Batch No / Inward Batch No CollapsedRead more...

Invoice Value:

Automatically calculates and displays the value of Invoice for the Sales Item as 'Invoice Qty' * ('Ord. Rate' OR 'Assessable Rate') whichever is more

 

Assessable Rate:

Displays the Assessable Rate of the Sale Item as mentioned through Sale Item Master : Product/Spare option for your reference purpose. You can NOT change it.

 

Actual Value:

Automatically calculates and displays the sum of all 'Rate Amount' field in the Rate Structure Detail grid. You can NOT change it.

 

Assessable Value with Tax:

Automatically calculates and displays the Value of Item with Tax as 'Invoice Value' + 'At Actual Value'. You can NOT change it.

 

Conversion Factor:

Displays the Conversion Factor for Internal Unit of Measurement for your reference. You can not change it.

 

Item Serial Flag:

Displays 'True' or 'False' depending upon the setting of flag 'Use Item Serial No' in Item Master Basic Detail - Entry option in Engineering Module.

 

InvQtyIUOM:

Automatically converts the Invoice Quantity in Sale Unit of Measurement into Internal Unit of Measurement as 'Invoice Qty' * 'Conversion Factor'.

 

Packets:

(Type : Numeric, Length : 9)

Denotes the number of Packets being dispatched.

 

Press <ENTER> on the field. Now enter the number of Packets being dispatched. Press <ENTER> again.

 

Packet Description:

(Type : Alphanumeric, Length : 255)

Denotes the description for Packets being dispatched.

 

Press <ENTER> on the field. Now enter the description for Packets being dispatched. Press <ENTER> again.

 

Remarks:

Press <ENTER> on the field. Enter Remarks, if any, related to the Item. Press <ENTER> again.

 

Customer Order No:

Automatically displays the Customer Order Number of the OAF for your reference.

Invoice Method:

Denotes the Method of Invoice raised against the OAF.

 

This field is specifically used in case the Invoice is being raised for Services. IMMS allows to offer Services in terms of Value as well as Quantity. Whereas for Product/Spare type of Items, only Quantity based Invoice will be raised.

 

While 'Adding' a new Sales Invoice, press <ENTER> on the field. In case of Product/Spare type of Item, this field will display 'Q' by default. You can not change it.But in case of Service type of Item, press <ENTER> on the field. Select either 'V' for Value or 'Q' for Quantity from the given popup. Press <ENTER> again.

 

In case of 'Edit' and 'Search', Invoice Method of the Sales Item will be displayed as per the selected Invoice Number. You can change it in 'Edit' mode.

 

HSN/SAC Number:

(Type : Numeric, Length : 8)

Denotes the HSN/SAC Code for the Item.

 

While 'Adding' a new Sales Invoice, HSN/SAC Code will be displayed for the combination of ION Reference and Item as specified through Sales Order Receipt Entry option.

 

You can change it. In case of Product/Spare Item, press <F5> key to access a list of existing HSN Codes defined through HSN Code Master option of Administrator Tools Module. Select your desired HSN Code from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the HSN Code. You can leave it blank as well.

 

In case of Service Item, press <F5> key to access a list of existing SAC Codes defined through Service Account Codes Master option of Administrator Tools Module. Select your desired SAC Code from the list by scrolling down to it and pressing <ENTER>. Alternatively you can also enter the SAC Code. You can leave it blank as well.

 

In case of 'Edit', 'Delete' and 'Search', HSN/SAC Number of the Sales Item will be displayed as per the selected Invoice Number. You can change it in 'Edit' mode.

Also please note that if and Invoice is being generated against multiple Sales Orders having common items between those Sales Orders, than such Items must have same HSN/SAC Code or should be blank.

Alternatively you can also click on button to enter Invoice Qty for all Items in one go. Click on button to reverse it.

 

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